Obtaining a Goods Vehicle Operator Licence is often the simplest stage in the process – retaining your operator licence, through the meeting of legal responsibilities and duties, is the real challenge. Our comprehensive audit and compliance service will help you manage your operator licence systems and documentation to ensure you never put your licence at risk, or your business in jeopardy. Our audit service comprises the following:
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If you have been instructed by the Office of the Traffic Commissioner to undertake regular maintenance investigations, or simply just need the peace of mind to know you are operating within the legislation then our auditing service will provide detailed action planning and reporting to help you remain compliant.
It is standard practice for DVSA regional enforcement teams to inspect an operator’s site if their licence is new, or if they have been issued with fixed penalty notices. The powers of DVSA inspectors are wide-ranging, and inspections are mandatory, under the terms of your goods vehicle operator licence.
What happens when DVSA visit my site? The purpose of the inspection is to ascertain your level of compliance with operator licensing. This is done by checking you are carrying out the undertakings you agreed to when applying for your licence. The inspector will ask what compliance procedures you have in place and ask for evidence that they are being carried out diligently. This inspection will have a huge impact on how DVSA view your business and the likelihood of future inspections and site visits.
What are the risks of non-compliance? If DVSA inspect a site and finds the operator is not adhering to their undertakings, DVSA will inform the Traffic Commissioner. The Traffic Commissioner will likely call the operator to a public inquiry to find out why.
If at the public inquiry the operator can not demonstrate a level of compliance that the Traffic Commissioner wants to see, it’s likely that restrictive action will be taken against that operator.
This action can (and often does) include:-
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Our audit covers all areas of your undertakings such as; tachograph and driver hours, vehicle record keeping, maintenance and defect reporting. The procedure will be performed at your location and the whole process shall take approximately 60-90 minutes, depending on availability of information and size and scale of the business operation. A full written report of our findings will be provided within 7 days and maybe used as evidence to demonstrate compliance to Traffic Commissioners.
Questions you ought to consider if you have any concerns whatsoever about your operator compliance are;
1, Do you have a dedicated vehicle file containing all documentation that DVSA will require during a site visit, for each of your vehicles?
2, Are your vehicles inspected within the agreed maintenance interval?
3, Do your drivers perform daily walk around checks before use every day?
4, Are any defects reported, rectified and signed off by your repair agent?
5, Do you have a system that records all this?
6, Is your tachograph data (analogue or digital) analysed on a regular basis (monthly)?
7, Are your drivers (or users of the vehicle) notified of tachograph infringements in writing and a record kept?
8, Do you have a tachograph calibration certificate on file for each tachograph?
9, Have your drivers been trained on how to use a tachograph properly, and are fully aware of drivers hours rules?
10, Do you have a vehicle maintenance forward planning system in place?
11, Are all vehicle maintenance events planned in advance by at least 6 months?
Fees are dependent upon several factors; from the scale and location of your organisation, to the number of vehicles and personnel involved in the transport operation. However, we do realise with today’s demands on time and resources it can be useful to have some price orientation in the first instance. Dependent upon the factors listed an onsite visit by a qualified consultant can range from £275 for ‘mock’ DVSA spot-checks, conducted by ex-DVSA Traffic Examiners, to £1250/day for a full system audit and report. Please telephone 0800 998 9126 or email email@example.com and we shall call you back to discuss your specific requirements.